The security log book

Record every car that enters the gate. Search past visits, export records for committee review, and let BUCA build your security statistics automatically.

What the log book gives you

Every car entry you record feeds three things:

• A live log — every entry in reverse order, searchable by car plate.
• Automatic statistics — daily, weekly, and monthly summaries built from your entries.
• Export to CSV — send a date-range export to your email for committee records.

Logging a car entry Security guard

Step 1 — Open the log book

1. Log in

   Log in at app.buca.my with your email and password.

2. Go to the log book

   You will land on the Security Log Book page. If not, tap Security Log Book from the menu.

Step 2 — Enter the car plate

1. Type the car plate number

   In the car_number_plate field (e.g. WVP13011), type the plate of the vehicle entering the gate. Letters are automatically converted to uppercase.

2. Tap Create

   Tap the Create button. BUCA checks if the plate has visited before.

Step 3 — Fill in the entry details

You will see a summary of the plate's history (total visits, last visit date) and the entry form:

1. Check the IC box if needed

   If the visitor needs to provide identification, the IC checkbox appears. Tick it if ID was checked.

2. Enter the house number

   Type the unit number in the House No. field (e.g. 12A).

3. Enter the street

   Type the street name in the Street field. As you type, matching streets appear — tap one to select it.

4. Select a category

   Tap a category button to describe the visit:

   Category	When to use
   Resident	Owner or tenant returning home
   Visitor	Guest visiting a resident
   Delivery	Courier or delivery service
   Pickup/Drop off	Short stop to collect or drop someone
   Contractor	Tradesperson, maintenance, or repair crew
   Daycare	Daycare vehicle
   BU6	BU6 area vehicle
   Non-compliant	Vehicle that did not follow entry rules

5. Save the entry

   Tap Create to save. You will see "Created log successfully" and return to the log book.

Special case — Registered visitor

If the car plate belongs to a pre-registered visitor, BUCA opens the Confirm Visitor screen instead. It shows the visitor's name, number plate, and destination address.

1. Review the details

   Check that the name and destination address are correct.

2. Tap Confirm

   Tap Confirm to log the visit. Tap Cancel if the details do not match.

Viewing the log book Committee admin

1. Open the log book

   From the Security Dashboard, tap Security Log Book. The page is titled Security Log Book and lists all entries newest first.

2. Read an entry

   Each row shows two columns:

   • Visit Details — house address, car plate, and category
   • Misc. Details — the name of the guard who logged it and the date/time
3. Browse more entries

   Use the page navigation at the bottom to move between pages.

Searching the log book Security guard Committee admin

1. Open Search

   From the Security Log Book page, tap Search in the navigation. The page is titled Security Search.

2. Enter a car plate

   Under Search Car, type a plate number in the search field (e.g. WVP1301).

3. Tap Search

   Tap Search. Results appear in two sections:

   • Houses — matching households (house number, street, last paid year)
   • Security Logs — every visit log for that plate (car plate, address, category, logged by, date)

Exporting log records Committee admin

You can export all log entries to a CSV file. BUCA emails it to your account email address.

1. Open the Export page

   From the Security Log Book list page, navigate to Export Security Logs.

2. Set a date range (optional)

   Enter a Start Date and End Date to limit the export. Leave both blank to export all records.

3. Tap Export

   Tap Export. BUCA queues the export in the background and emails the CSV file to your account email address when it is ready.

Security statistics Committee admin

BUCA automatically builds summaries from your log entries — no extra action needed:

All reports are available from the Security Dashboard.

Common problems